To ensure your electronic invoice with Birmingham City Council is processed promptly, you need to include several key details. Here's a quick summary of the essential elements:
| Detail | Description |
|---|---|
| Vendor Number | 10 digit vendor number (e.g., 1000000000) |
| Purchase Order (PO) Number | 15 digit PO number (e.g., BCC20210000000P) |
| Cost Centre (if applicable) | 8-part code if you don't have a PO number (e.g., B1 – 00000 – 0000 – 000 – 00000 – 00000 – 0000 – 0000) |
| Invoice Label | The word ‘invoice’ prominently displayed |
| Unique Invoice Number | A unique identification number for your invoice |
| Company Information | Your company name, address, and contact information, including telephone/email |
| Customer Information | The name and address of the customer you are invoicing |
| VAT Registration Number | If charging VAT, include your VAT registration number |
| Company Registration Number | Your company's registration number |
| Description of Services | A clear description of what you are charging for |
| Supply Date | The date the goods or service were provided |
| Invoice Date | The date of the invoice |
| Amounts Due | The amounts being charged and the total amount owed, including VAT if applicable |
| Payment Details | Include sort code and bank account information |
| Construction Industry Tax Scheme | A breakdown of materials and labour along with your UTR number if applicable |
Making sure all this information is present will speed up the processing of your invoice. You can find more detailed guidance on submitting invoices via the supplier portal or by emailing them directly at directinvoices@birmingham.gov.uk.