Yes, Birmingham City Council provides a checklist of required elements for invoice submissions. To ensure prompt payment, invoices should include the following:
| Requirement | Details |
|---|---|
| 10 digit vendor number | (e.g., 1000000000, or 40000) |
| 15 digit Purchase Order (PO) number | (e.g., BCC20210000000P, BCT20210000000P) |
| Cost Centre (if no PO and under exemption) | An 8-part code (e.g., B1 – 00000 – 0000 – 000 – 00000 – 00000 – 0000 – 0000) |
| Invoice label | The word ‘invoice’ must be on the document |
| Unique identification number | Invoice number |
| Company name, address, and contact information | |
| Telephone number and/or email address | |
| Company name and address of the customer | |
| VAT registration number (if applicable) | |
| Company registration number | |
| Description of charges | Clear description of items being charged |
| Supply date | The date goods or services were provided |
| Invoice date | The date of the invoice |
| Amount(s) being charged | |
| VAT amount (if applicable) | |
| Total amount owed | |
| Payment details | Sort code and bank account |
| Breakdown of materials and labour (if applicable) | Required under HMRC’s construction industry tax scheme, along with UTR number |
You can find more detailed guidance and other resources on submitting your invoices on the Birmingham City Council's invoice page.